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SAP implementation services: 11% reduction in costs and increased revenues

SAP implementation services for oil and gas industry

SAP implementation services: 11% reduction in costs and increased revenues

By integrating SAP S/4HANA, our team has modernized outdated enterprise management systems and the client’s operational processes, as well as streamlined purchasing, inventory management, transportation, financials, and analytics.

#ERP

#Enterprise

#DataManagement

Client*

An industrial corporation which specializes in oil and gas investigation, extraction, refining, and transportation.

*We cannot provide any information about the client or specifics of the case study due to non-disclosure agreement (NDA) restrictions.

Project in numbers

duration

33 months

team

31 specialists

The team involved in the project

industry

Enterprise

solution

SAP S/4HANA integration

technologies

SAP S/4HANA, SAP GUI, SAP HANA

21 x SAP consultants

1 x Project manager

1 x Project architect

2 x ABAP developers

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Challenge

The client‘s business was rapidly expanding and faced difficulties with the legacy software. As a SAP implementation partner, our team had to address these issues so that the software could meet the growing demands of the enterprise.

Objectives

Rebuild legacy software

Foster visibility and control over the value chain

Solution & functionality

Our team proposed deploying an SAP business suite to automate logistics, finance, HR management, reporting, and more. Utilizing SAP Activate, we managed to integrate best practices and methodologies for smooth S/4HANA implementation.

Financial accounting module (FI)

Our team deployed a finance module to manage transactions within the client’s businesses, covering general ledger and asset management, as well as accounts payable and receivable, financial reports, and bank accounting. All financial activities, income, and expenditures are carefully recorded in the module, so they stay compliant with global accounting standards.

Funds management module (FM)

Using this module, the client can utilize budget resources efficiently. The module enables controlling revenue and expenditures, tracking funds according to financial constraints, and preventing budget excesses, while simultaneously allowing managers to change releases, supplements, returns, and transfers.

Sales and distribution module (SD)

The module houses customer and sales data, encompassing every facet of the sales cycle. Additionally, utilizing it with Materials Management (MM) and Financial Accounting (FI) modules helps to facilitate sales transactions, oversee orders, devise pricing tactics, and evaluate sales efficacy.

Controlling module (CO)

As the module documents the essential data, stakeholders are enabled with efficient decision-making, supervision, and enhancement of all corporate operations. Additionally, the module compares actual data with the initial plan so that it can be adjusted for a short-term or a long-term period.

Human resources module (HCM)

The last not least important module was integrated to oversee and bolster the client’s workforce — staff administration, organizational oversight, time management, payroll processing, perks, and self-service functionalities for employees, so that human resources are applied to their full potential.

Business intelligence module (BI)

We designed this module for efficient data analysis and reporting, giving the client the possibility to get data from SAP and non-SAP platforms, then convert them into valuable insights. Functionality allows a range of possibilities, like data storage, modeling, creating reports and dashboards, as well as setting key performance indicators (KPIs).

Materials management module (MM)

The module helps to oversee procurement, stock, and warehouse operations along the supply value chain. This implementation ensures timely availability of materials, optimizes inventory levels, and streamlines procurement procedures.

Results and business value

With SAP S/4hana implementation, we replaced the obsolete system with cost-effective solutions that enabled the client to diversify workflows, regain data integrity, visibility and controllability over business processes.

Benefits for client

With SAP S/4HANA implementation, our team transformed the client’s operational processes, covered project administration, inventory, sales, distribution, and financial management. We improved the client’s operational workflows, facilitating smooth data transmission and interaction among various divisions, thereby enhancing coordination and teamwork throughout the organization.

14%

increase in total revenue

11%

reduction in production cost

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    HRM web solution streamlining internal processes for 1K+ employees

    HR Software solution

    HRM Web Solution Streamlining Internal Processes for 1K+ Employees

    Our team developed a corporate HRM web application with an ‘admin-first’ approach that accelerates all the key HR processes and administrative tasks, from recruiting and onboarding to tracking personal development and benefits.

    #WebDevelopment

    #Enterprise

    #DataManagement

    Client*

    An international software development company that delivers a large spectrum of IT services ranging from IT consulting to IT staff augmentation and building advanced software solutions.

    *We cannot provide any information about the client or specifics of the case study due to non-disclosure agreement (NDA) restrictions.

    Project in numbers

    duration

    Ongoing (6 months for MVP)

    team

    13 specialists

    The team involved in the project

    industry

    Business management

    solution

    Database software

    technologies

    Java, Kafka, React, Redux, MongoDB, PostgreSQL, Bitbucket pipelines, AWS EKS

    7 x Developers

    1 x Business analyst

    1 x Project manager

    2 x QA specialists

    1 x DevOps Specialist

    1 x UX/UI Designer

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    Challenge

    This web solution needed to incorporate a module system with specific modules for user and access control, process management, and data administration while remaining resilient and adaptable to both internal and external changes.

    Related objectives

    Enable data centralization within one system

    Allow adding new features without significant refinements

    Integrate dashboards with analytics

    Allow assigning the employee accountable for a specific process/task

    Integrate and optimize business processes

    Reduce the company’s operating costs

    Solution & functionality

    Our software development team built an automated web application and introduced a highly flexible database to correspond to frequent updates in HR and business processes. All the added features improve the handling of staffing issues and routine administrative tasks.

    Employee Profile

    Previously, employee information was scattered, lacking a centralized hub. Now, the HRM system consolidates all processes into a single platform. It enables task assignments, comment submissions, and filters employee data, allowing results to be saved in spreadsheets for analytics. In the Employee Profile tab, specialists access general info, Skills Management section, Development Plan, one-on-one meeting functionality, and document sharing. The system streamlines employee data management, improving decision-making and enhancing HR processes.

    Centralized system with flexible settings

    Frequent changes in the company structure, employee functions, and overall internal business processes needed centralization. To address this challenge, we upgraded the employee data storage and empowered it with highly flexible settings to easily update and obtain the information. We enabled access to organizational structure, advanced search, and quick employee searches using filters like name, administrative units, positions, managers, and employee filtering by professional expertise, skills, and more.

    Within our HRM application, we’ve introduced the following functionality:

    • Company structure tab
    • Organizational structure presented in both tree and list formats
    • Comprehensive employee list with various filtering options
    • Efficient employee search

    With these enhancements, we’ve streamlined access to crucial company information, making it more accessible and beneficial for the employees.

    Localization of HR processes

    Businesses based in different regions adhere to specific legal norms and HR processes, such as contract models, vacation management, probation, days off, and calendar plans. Our specialists faced this challenge by building a flexible modular structure within the Processes tab. Users are provided with a current set of options:

    Create process drafts and efficiently oversee existing processes.
    Receive automatic alerts when final versions of processes are prepared and published.
    Provide multilingual support, ensuring a more inclusive experience for users.

    Improved leave management

    Leave policies vary by office location, including time off procedures, probationary periods, and allotted days. This diversity may pose challenges, especially when employees relocate. The system simplifies sick days requests, providing a clear overview of time off entitlements, upcoming leaves, and request history.

    We have introduced the ‘Time off’ tab which displays leave balance, requests details (leave type, date, duration, quantity, and request status, subordinate requests) enabling managers to review their subordinates’ leave requests. Data export streamlines record-keeping in accounting programs.

    System settings

    Frequent changes in the company organization, employee roles, and operational procedures called for centralizing. We have introduced the bulk change feature with an intuitive UI in the “System Settings” tab to achieve this. It encompasses the company structure, allowing users to apply changes in bulk through a user-friendly interface.

    Additionally, we incorporated smart filtering within the company structure section. Users can filter data by unit, division, department, team, group, and more. On one hand, this empowers users to seamlessly relocate employees to new locations or departments with a single click. On the other hand, filtering enables users to select multiple parameters and swiftly access pertinent information efficiently.

    Corporate mobile application

    To gain an opportunity to work efficiently on the go, we integrated the ecosystem with a corporate mobile employee HR app that duplicates the main HRM system functionality and makes corporate workflow information easily accessible. The mobile app covers key corporate needs, such as access management, company structure, employee viewing, time off processing, main settings, and notifications.

    Results and business value

    Our specialists helped to enhance the organization’s operational flow by developing a secure modular web HR software solution.

    Fully functioning app to distribute on a SaaS basis

    Improved workflows

    Reduced operational costs

    Flexible system

    Stable system performance and security

    The new HRM system optimized processes and reduced costs for a large firm with 1,000+ employees. Our software team continued to enhance the cross-platform HRM app, making it available globally via SaaS.

    Related cases

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      Let’s build something great together

        Let’s build something great together

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